Anastasia Beverly Hills, Inc.
  • Los Angeles, CA, USA
  • Full Time

Medical, Dental and Vision Benefits Package. Paid Time Off and Sick Leave.


Job Description

Provide a variety of executive assistant support services to several staff members. This executive assistant must be able to work in a fast-paced growing company, have great attention to detail, superior organizational skills, and have experience handling confidential information with discretion.

Responsibilities:

  • Schedule appointments and maintain calendars using Outlook.
  • Work closely with a variety of internal department members to gather and provide information on behalf of the executives.
  • Work with external vendors and consultants on projects.
  • Respond to internal and external inquiries and keep a record of call/email responses and inquiries.
  • Arrange travel itineraries and prepare travel and expense reports.
  • Coordinate and prepare meeting materials, presentations, agendas, notes, spreadsheets, PowerPoint handouts, etc.and disseminate them as necessary.
  • Research information, compile data, and provide reports and statistics. 
  • Responsible for handling confidential and sensitive information.
  • Establish and maintain departmental records and files.
  • Provide clerical support including filing, copying and faxing
  • Assist with special projects and perform other related duties, as assigned.

Requirements:

  • At least 5-10 years of experience in a similar role in a medium sized, fast-paced company.
  • Bachelor's degree is preferred.
  • Must have a strong sense of ownership for all of the activities in the office and the ability to handle confidential and specialized information, including sensitive, strategic, and important organizational issues.
  • Must have a is a strong ability to break down issues and problem solve, think creatively as new projects and challenges arise.
  • Must have budget skills, experience tracking costs and ordering office related equipment, and experience with office space planning and maintenance.
  • High-energy, entrepreneurial, self-motivated person who is upbeat and very approachable.
  • Proactive, problem solver who is solution-oriented.
  • Excellent verbal and written communications skills
  • Must able to handle a fast-paced environment, multitask and work well with details
  • Excellent team building and teamwork capabilities
  • Prior experience using a MAC and excellent Microsoft Office skills required
Anastasia Beverly Hills, Inc.
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